Ospra is a unified industrial documentation platform, giving entire organizations instant access to validated technical data, replacing manual processes and scattered tools.

Challenge

Time wasted searching for documentation.

In many companies, maintenance and operations teams spend excessive amounts of time searching for the right documentation. Spare part lists are scattered across binders and PDF files, drawings are hard to locate and often outdated, and maintenance lists are rarely structured for direct use in ERP systems like SAP.

This results in unnecessary delays, reduced productivity, increased errors, and higher operational costs.

Solution
With Ospra, all documentation is gathered in one digital platform — structured, searchable, and always up to date.

Spare part lists with drawings and item numbers can be found in seconds, making ordering quick and accurate. Maintenance lists can be exported directly from Ospra and seamlessly imported into ERP systems without the need for manual intervention.

This eliminates wasted time, minimizes errors, and ensures faster execution across operations, maintenance, and supply chain processes.

Achievable Gains

• Investment paid back within just a few months through time savings.
• Significantly fewer working hours spent searching for documentation.
• Seamless connection to ERP systems — export directly from Ospra.
• Faster and more accurate spare part ordering.

Ospra is not just a tool — it's an investment that delivers measurable value from day one.

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Challenge:
When valued key employees retire — their knowledge often retires with them.

Most companies rely on employees who have accumulated invaluable expertise about processes, applications, and operations over decades. The challenge arises when these key employees retire or change jobs: much of this knowledge is locked away in old binders, scattered across unstructured server folders, or exists only in their minds.

The risk is that critical information disappears with them — leaving the company vulnerable and at risk of operational disruption.

Solution
Ospra consolidates and structures all documentation in a single digital platform — regardless of supplier, version, or age.

• Knowledge capture: Key employees’ notes and experiences are stored directly in Ospra and made fully searchable.
• Easy search: Employees can find drawings, spare part lists, and manuals within seconds.
• Explanatory functions: Ospra helps explain how components work and fit together.
• Consistent access: The entire operations team shares the same overview, ensuring that knowledge is no longer tied to individuals.

This transforms knowledge into a shared resource, enabling new employees to seamlessly pick up where others left off.

Achievable Gains

• Increased security during staff transitions when experienced employees leave.
• Fewer breakdowns and improved uptime.
• Hours saved each week by reducing time spent searching for documentation.
• A robust solution that ensures continuity and frees up resources for development.

Ospra makes knowledge transfer simple and secure — enabling companies to move forward without losing their foundation.

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Challenge
Ensuring reliable documentation when onboarding new applications.

When companies implement new applications in their production sites, one key question always arises:

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How can we ensure that all documentation is accessible, consistent, and reliable — not just today, but for the long term?

In practice, supplier documentation often varies greatly in detail and format across projects and over the years. This inconsistency can leave the operations team with unanswered questions and create additional tasks, slowing down both implementation and daily operations.

Solution
With Ospra, onboarding starts with a simple step: uploading the digital documentation. From there, the Ospra team conducts a structured review — not only confirming receipt but also checking for completeness and consistency.

• Early detection of gaps: Missing or unclear documentation from the supplier is identified immediately, reducing delays later in the process.
• Continuous feedback: Both customer and supplier benefit from Ospra’s insights. The feedback function ensures that changes to an application’s original design are easily shared with the organization — and, if desired, with the supplier.

Ospra’s structured approach helps organizations introduce new applications with reliable, consistent documentation and greater confidence.

Achievable Gains

• Simple and fast documentation upload.
• Early identification of missing or incomplete material.
• Clear internal alignment on processes and responsibilities.
• A trusted partner that delivers consistent quality.

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Challenge
Language barriers put skilled employees in difficult situations.

Even the most capable employees can struggle when documentation or instructions are only available in a language they do not fully master. This not only slows down work and prevents tasks from being completed efficiently — it can also create serious safety risks when critical information is misunderstood or overlooked

Solution

With Ospra, onboarding starts with a simple step: uploading the digital documentation. From there, the Ospra team conducts a structured review – not just confirming receipt, but checking completeness and consistency.

• Accessible communication: Instructions and explanations are delivered in a clear and understandable way.
• Empowered employees: Workers can carry out tasks that previously seemed unmanageble.
• Improved safety: Correct understanding reduces the risk of dangerous mistakes and accidents.

By removing language barriers, Ospra turns documentation into a practical tool that strengthens both efficiency and workplace safety.

Achievable Gains

• Employees can perform tasks independently and with confidence.
• Faster execution of tasks that previously created bottlenecks.
• Reduced risk of safety incidents caused by miscommunication.
• A more inclusive workplace where everyone can contribute fully and effectively.

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